tulqr
Invoice Templates

Restaurant Invoice Template — Catering & Event Billing

Whether you're billing a corporate client for a catered lunch, invoicing a venue for an event, or keeping supplier records straight, Tulqr's restaurant invoice template has the right fields — food items, service charges, covers, and tax — all in a print-ready PDF.

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Who Uses This Template

🍽️

Catering Companies

Itemise food packages, beverages, service staff, and equipment hire. Calculate service charges and VAT in one document.

🎪

Event Venue Billing

Invoice clients for room hire, A/V equipment, and per-head catering in a single professional PDF.

🚚

Food Truck Owners

Bill event organisers for pitch fees, catering service, and any additional charges after the event.

📦

Supplier Invoices

Restaurants can generate invoices for their wholesale buyers or track payments received from distribution partners.

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Frequently Asked Questions

What should a restaurant catering invoice include?+
At minimum: your business name and contact details, the client's name and event date, a line-by-line breakdown of food and service items, a subtotal, any service charge percentage, VAT or sales tax, and the grand total with payment terms.
How do I invoice for a per-head catering service?+
Use the quantity field for the number of covers (guests) and the unit price for your per-head rate. Add separate line items for beverages, cake cutting, or other extras.
Can I add a service charge automatically?+
Yes — enter the service charge percentage in the tax field, or add it as a manual line item labelled 'Service Charge (12.5%)' for full transparency on the invoice.
How far in advance should I send a catering invoice?+
For large events, send a deposit invoice (typically 25–50%) at booking, and the final invoice 7–14 days before the event or on the day of service, depending on your terms.
Do I need a separate invoice for alcohol and food?+
Not usually, but in some jurisdictions alcohol is taxed at a different rate. If that applies to you, add separate line items for food and alcohol with their respective tax rates.

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